Welcome Week Event Submission
Welcome Week 2016 runs September 18-25, 2016. It is more than just the Monday and Tuesday before classes begin, so we encourage you to think more broadly about programming. Additionally while there are some events that specifically target new students Welcome Week is for the entire campus, so offering programs like open houses, workshops, and gatherings once classes begin, may increase your chances of attracting current students as well. If you are curious about last year you are can view the Welcome Week 2015 Calendar.
We are no longer accepting Welcome Week submissions for 2016, if you need to make any updates to previously submitted events, please email firstname.lastname@example.org.
Signature events are those large events that we expect all students to attend or participate in and we do request that no other programming take place during those events. They are listed below for reference.
Sunday, Setember 18th
4:00-9:00 p.m.: Required hall meetings. Hall meetings will run throughout this time period (but not last the whole time). Students living on campus are required to attend these hall meetings.
9:00 p.m.-12:00 a.m.: Welcome Week Kick-off/Rec Night at Dixon
Monday, September 19th
11:00 p.m. -1:00 a.m.: OSU College Night at Fred Meyer
Tuesday, September 20th
12:00-3:00 p.m.: Academic College Events
3:00-5:00 p.m.: New Student Walk & Convocation
5:00 -7:00 p.m.: Orange and Black Rally
Wednesday, September 21st- First Day of Fall Term
11:00 a.m.-3:00 p.m.: Beaver Community Fair
Friday, September 23rd
9:00-11:00 p.m.: Battle of the DJs
11:00 p.m.-1:00 a.m.: After Dark at Welcome Week
- Please be aware of the signature events and don't submit events that conflict
- The text in your submission is what will be published., so please word the titles and descriptions for how you would like the audience to read it.
- Have a starting and ending time and a confirmed location.
- Keep the title of your event simple and somewhat obvious...we find if students don't understand what the title means they won't go.
- It's okay to program at the same time as another event (as long as it isn't a signature event), especially if it is an open house or drop-in events, students will come and go.
- Welcome week is a FULL week and we need to have programming all week long. We encourage you to host open houses, drop-in type events, or events that are open to all students on Wednesday, Thursday, or Friday.
Over the years we have gotten questions about how we inform students about Welcome Week events. Below is a list of ways in which NSPFO publicizes Welcome Week to new students:
- Talked about throughout START
- E-newsletter sent the week before move-in
- Website: welcome.oregonstate.edu
- OSU Guide App (through Google Play and iTunes)
- Work with a committee to do promotion across campus and within residence halls
- Large daily printed schedules that are put up in the MU, Dixon and dining Centers
- We do not produce printed schedules for students; because we found that events are ever changing, adjusting and being added and cancelled. Usually whatever was printed was out of date by the time Welcome Week arrived.
Event Planning Resources
Beaver Tips, provided by the Student Events and Activities Office has some helpful resources for programming on campus.
New Student Programs & Family Outreach is happy to consult with you on your program if you have any questions or need help navigating the submission process.